Why do we bid?
Each year, bid committees throughout the Eastern Area work together to submit bid packages in an effort to bring the convention to their community the following host year. In this process, an invaluable fellowship and unwavering spirituality are formed. Bidding is the heart of our convention!
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What's the Point??
We bid in hopes of bringing the joy, unity, service and recovery of EACYPAA back to our area. So that we may be reminded of the A.A. responsibility statement
“I am responsible when anyone, anywhere reaches out for help I want the hand of A.A. to be there and for that I am responsible!”
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Below, you will find bidding requirements. Please reach out to the Advisory Council for help with navigating hotel contracts, or any other clarifications. You can reach us at chair@eacypaa.orgor biddevelopment@eacypaa.org
bid requirements
We have a password protected page for members with resources such as redacted past bid books, Budget and RFP templates.
For the password contact Web@eacypaa.org
01
Bid committees are required to provide a list of all potentially conflicting major events 30 days pre and post convention.
02
Bid committees are required to demonstrate an understanding of AA’s 12 Traditions and 12 Concepts.
03
Bid committees are required to demonstrate that the have read understood and agreed to the host committee responsibilities and EACYPAA bylaws.
04
Bid committees are required to produce a sample budget for the convention(s) they are proposing, demonstrating financial viability; including registration estimates.
05
Bid committees must include in their bid package UNSIGNED contracts from at least two facilities (hotels, dorms, etc) adequately sized to host EACYPAA. The bid package must clearly indicate proposed dates, room night commitment, and any other relevant facility information. We strongly recommend that EACYPAA begins in the months of March, April, or May.
06
Provide a minimum of one Audio - visual quote for each proposed facility included in the bid package. Quotes should include all equipment, service, and labour costs, to be incurred over the course of the convention and be facility specific.
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07
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Produce a conscise summary of the applicable federal, state, provincial and local tax/ business laws that will apply to the convention and host committee. Prepare and include any necessary forms, letters or documentation required to establish agency and secure not-for-profit status in your location.
Bid Suggestions
COMING SOON!!
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